Rent billing period feature guide
Rent billing periods quick tour
Why is setting rent billing periods so troublesome?
For most landlords or agents, configuring rent billing periods is tedious and error-prone. Periods aren’t always full months—when a lease starts or ends mid-month, you must manually create each period and handle odd days and line-item splits.It seems like just generating one billing period per month, but it actually involves:
- Each period must include detailed line items：Besides rent, each period’s details can include fixed charges like elevator or internet fees, and metered items like electricity and water, so each bill matches real charges.
- Handling odd days at the start and end of the lease
- Adjusting period start and end dates as needed
- Adding extra fees：For example, Japan’s shikikin (deposit) and reikin (key money), or end-of-lease cleaning fees
- Landlords want all periods to end on the last day of each month
Typical odd-period scenarios
For student housing, some tenants take internships via school, so lease dates aren’t full months. For example:
rental term is 2022/4/24 to 2023/7/8, with monthly rent of $5,000.
If you auto-generate periods by installments, you’ll get:
| Period | Amount |
|---|---|
| 2022/4/24～4/30 | $1,167 |
| 2022/5/1～5/31 | $5,000 |
Many landlords dislike fragmented periods and want to merge those two into one:
Similarly, the final period may have the same issue:
| Period | Amount |
|---|---|
| 2023/6/1～6/30 | $5,000 |
| 2023/7/1～7/8 | $1,290 |
Adjust to a single merged period：
Sometimes special fees are needed
Beyond dates, local practices also matter. For example：
- In Japan, shikikin (deposit) and reikin (one-time fee) are usually charged with the first period
- End-of-lease cleaning is added to the last period
How does our system simplify this?
For all these adjustments, go to [Unit] > [...] > [Move-in/Sign] to access flexible tools that eliminate manual setup:
Adjust period end dates
In the period manager, click the first period’s end date to:
- Align all period end dates, e.g., make full-month periods
Add special charges to any period
Check the periods you want to add to, then add items such as:
- Deposit, key money, renovation, cleaning, etc.
Period merge
For odd periods at the start or end, we provide:
- Merge the first two periods’ amount and date range
- Merge the last two periods’ amount and date range
Fine-tune amounts per period
- If the auto-calculated amounts aren’t as expected, edit each amount manually to ensure accuracy